Take control of your student housing management

Discover Student Housing Management Software & Room Inspection App

We understand that managing student housing inspections and resident halls can be quite challenging, that’s why we created a specific tool for you to be able to handle this demanding job.
Our Dorm Inspection App lets you perform move-in and -out inspections, room condition reports and check-ups when needed. We give you the tools to quickly, yet accurately deal with room inspections, issue handling, maintenance work orders and residential fines.

The Dorm Inspection App is supported by a handy back-office, called the Dorm Manager, which allows you to access all recorded data at any time, be it maintenance work orders, handling of issues & fines, tenancy bookings, resident issue registration, asset registry and much more.

So, what are you waiting for?
Discover the Dorm Inspector App today and from now on work Smart, Fast and Accurately.

The key features

It is a real App. You don’t have to be online to use it. Works on Smartphones & Tablets on Android & iOS.

Create your very own checklists. Take pictures and make sketches you can do it all on the app.

Creates Automatic PDF reports that can be sent to the student directly or to the manager for processing later on.

The Master manager lets you manage tenant bookings, set charges, access reports, distribute fines, access maintenance, and much more.

Making a handy distinction between move-in and move-out.

Handy reminder lists for the students.

We eliminate scheduling work by using the tenant's contract date to automatically schedule your inspections and set reminders.

Access your student's file and overview of all issues/fines at any time.

Easily allow your students to identify issues or have your inspectors note down issues.

Supports the role of your housing assistants (RD’s and RA’s).

Let's discover our Room Inspection App

The ultimate student housing inspection software for your smartphone or tablet

Dorm inspector app

Perform room inspections

We understand that you are dealing with a wide range of inspections, from move-ins and –outs to check-ups, health, safety and security checks, room condition reports and much more. These inspections can happen all at the same time or at different sporadic moments throughout the year. We made sure that our tool supports all these demands.

Quickly and easily identify issues, take pictures and notes

Through our handy Room Inspection App, you can add or take pictures on the spot and make notes of the issues at hand.

We even go as far as letting you identify the type of issue, who is responsible and who will need to receive the maintenance issue.

Perform inspections on common areas

Our app is certainly not limited to performing inspections for move-in and outs. We understand the importance of your buildings and common areas that’s why you can easily perform inspections on your common areas and buildings.

Easily set-up your account with your buildings and checklists

We created a professional yet easy to use Building Maker that can be set-up by you, yourself. Simply start creating a building, identify the areas and outline of your buildings, element checkpoints and so forth. Once you have done so, simply duplicate the floors. It’s as easy as one two three.

Residenz app

Embrace the resident portal

Our Residenz Web-App is a handy tool for students to use. They receive a login and can access their portal from any device.

This is a great tool for any manager to ensure that the student’s rooms are kept in good condition and it facilitates communication between residents and the housing department. The students can quickly register or communicate issues. They can do so through a handy message center, send documents or announcements and much more. They can even perform their own inspections.

Discover this great tenant reporting portal today!

Building Inspection App

Work together with your Educational Facility Management Department.

We give them the tools to pick up where you have left off. By using the Building Inspector and our Maintenance Organizer, they can see all of the maintenance issues you identified and create actions to fix these, causing a seamless workflow between your departments.

The Building Inspector allows for a wide range of facility management operations to be streamlined. If interested click here to find out more.

Organize your maintenance with our handy Maintenance Now App

Extend your Dorm Inspector App with our handy Maintenance Organizer and Maintenance Now App and take full control of your building maintenance.

All of our inspection tools can create jobs and work orders. The Building Manager even offers you some maintenance planning tools per building. But sometimes this is not always enough.

That is why all our inspection apps can be linked to our Maintenance Organizer, where you receive the tools to allocate maintenance, manage your maintenance teams or contractors, and follow up on planning and execution. You decide on urgencies and priorities. You can even group jobs and launch a tender.

The maintenance teams or contractors can equally make use of our handy Maintenance Now App. This handy web-app can be used on any device. Here they can consult their jobs, work orders, receive tasks and directives and send feedback. Everything works seamlessly together through our handy single sign-on system.

The Dorm Manager

All of our solutions come with an extensive Dorm Manager

Our student housing software consists of the handy Dorm Inspector App, and an online, cloud-based back-office we call the Dorm Manager.

All you need for the organization and follow up of your inspectors & inspections. Manage your students, set charges and define fines. All your maintenance data is at your fingertips, allowing you to organize and distribute work to your teams. Our tools are specifically designed to make people work together. We help you to set-up roles and define access rights, be it for student staff, housing officers, inspectors, maintenance teams and more.

  • Collect accurate maintenance data & create work orders
  • Asset registry
  • Residenz Web-App integration possible
  • Easily create, adapt & annotate issues
  • Room inspections / dorm inspections
  • Create tenancy bookings
  • Handy overview of what your inspectors are doing at all times
  • Indicate app restrictions and identify roles
  • And much more…

Our clients

Residenz App

Keep your residents involved and informed

Don’t forget your residents, tenants and even landlords. With this extranet, they can signal problems and formulate requests. It all works with an intuitive and easy-to-use interface, helping to select areas, elements and types of problems, by means of a handy suggestion list, which contains frequently occurring issues. Furthermore, there is support for commenting, taking pictures and making sketches. They can follow up on issues mentioned and building notifications, consult personal or building-related documents and much more…

Of course, this progressive web-app comes with a supporting Residenz Manager. Here the manager handles all incoming notifications, publishes documents, decides on actions to be taken, and much more. This web-app can link up directly to our Dorm and Building Inspector and even to our new Maintenance Organizer.

  • Signal problems & issues
  • Student login
  • Messaging center
  • Announcement feature
  • Linked to the Dorm Manager & Dorm Inspector App
  • Create & assign maintenance work orders

Maintenance Organizer (Beta)

All our inspection apps can be extended with our handy Maintenance Organizer & Maintenance App

Extend your Dorm Inspector App with our handy Maintenance organizer and take full control of your building maintenance.

All of our inspection apps and their supporting managers can create jobs and work orders. The Dorm Manager even offers you some maintenance planning tools per building. But this is not always sufficient. That is why all our inspection apps can be linked to our Maintenance Organizer. This is the place for organizing maintenance, managing different maintenance teams and following up on planning and execution. Here, you decide on urgencies and priorities. Furthermore, you can group jobs and launch a tender.

We also provide the maintenance teams or contractors with the progressive Maintenance Web-App. They consult their jobs, receive tasks and directives and send feedback. Everything works seamlessly together through our handy single sign-on system.

The room inspection reports

It gives you a reliable legal base, in which to settle costs of issues & damages incurred

An important aspect of conducting room inspections, RCR’s or student housing inspections, whatever you name it, is of course, creating inspection reports.

These reports will give you a reliable legal base, in which to settle the costs of issues & damages incurred.

Chapps offers a range of inspection reports, from room condition reports, move-in reports, intermediate reports, move-out reports and monthly check-ups, if necessary. Feel free to take a look!

Members of


Does the Dorm Inspector App work offline?

Yes! All of our apps work offline.

Simply synchronize, when an internet connection is available.
Do keep in mind when, generating a PDF preview of your report on the app, you will need an internet connection.

Role management/users - How does it all work?

We understand that different staff members will have different tasks & assignments.

That’s why we’ve introduced a role management system that allows you, as a manager, to decide who has access to what functionalities.
Simply indicate which features your staff members can have access to, be it, to view or edit residents, hand out fines, perform unit inspections/room condition reports, Move-in/out inspections, generate reports, access to the Chapps Dorm Manager and more…

Additionally, we have created a specific tool for your RA’s, called the Floor Inspector, which can have limited functionalities & accessibility to only a floor or a cluster of units.
This way your staff knows exactly what they’re supposed to do!

Integrating with your software?

Chapps is more than happy to integrate with any software. That’s why we have created an extended API to integrate your data into your back-office. Creating a link between software should never be difficult, as this is a straightforward concept. For more information contact us at discover@chapps.com.

What kind of inspections?

We make a distinction between;

  1. Move-in
  2. Room condition reports
  3. Move-outs
  4. Check-up reports (health, safety & security checks)
  5. Room inspections
  6. Dorm inspections
  7. Resident hall inspections
  8. Maintenance inspections
  9. Student conduct
  10. Check-in
  11. Check-out
How do I set-up my campus/account?

We do this for you! It’s part of our initialization fee. Of course, you can also make use of our handy Building Maker.

We realize that it’s essential that all buildings, units, elements and checklists are recorded accurately, in order for you to collect accurate data.
That’s why we help you set-up all of your buildings.

Give us a shout if you are ready to give our app a try!
We are happy to provide you with a free trial (including implementing & activating one of your buildings).

Does Chapps customize?

Chapps does indeed customize for large clients. We understand that each property management organization has its own way of working. Therefore, we allow for customization. For more information contact us at discover@chapps.com

Who should be using the Dorm Inspector?
  • Student staff
  • Housing staff
  • Resident advisors (RA’S)
  • Resident Deans (RD’s)
  • Housing directors
  • Maintenance teams
  • Residential housing coordinators
  • Inspectors
  • ACUHO-I members
  • And many more….
Suitable industries
  • Student housing
  • University housing
  • Private student housing
  • Military housing
  • Section 8 housing
  • Senior living
  • Assisted living communities
  • Gated communities
Importing & exporting information?

One way of linking your app data to your management software, aside from using the API, is by importing & exporting your data in bulk. These in- and -out exports are done through our back-end Manager.

Data that can be exported;

  1. Contracts & tenancy files (which can be imported using a pre-defined Excel format)
  2. Residential fines (these can be exported and settled all at once, so they’re ready for further processing in your management software.)
  3. Maintenance Data (work orders, tasks to be performed, etc…)

Create your test account

Follow the steps to create your free test account. Once created, you will receive an email with directions for accessing your account.

We need to know this for legal reasons.

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Please note: in Belgium and Luxembourg the Rental Inspector is only available to social housing companies, governments and organizations that own property. It cannot be sold to real estate agents, surveyors and other real estate experts.

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