Let’s explore our Maintenance Organizer
The ultimate Maintenance management software for organising your maintenance and managing your maintenance teams
We understand that repair & maintenance management is essential when managing your properties. Even though all of our apps come with maintenance reporting tools, we know that sometimes this isn’t enough. That’s why we are proud to reveal our latest addition to our suite; namely our Maintenance Management Software and Maintenance Now Web-App.
We made sure that any information, such as maintenance issues or work orders can be created in any of our apps and automatically sent through to your Maintenance Organizer. Here you can very easily access any item, look at the images and details of the reported issue, organise maintenance, manage different maintenance teams and follow up on planning and execution. You decide on urgencies and priorities. Furthermore, you can group jobs and launch a tender.
We also provide the maintenance teams or contractors with a progressive maintenance web-app, where they can consult their jobs, receive tasks and directives and send feedback. Everything works seamlessly together through our handy single sign-on system.
Extend any of our inspection apps with our handy Maintenance Organizer and take full control of your maintenance. To see how the Maintenance Organizer can integrate perfectly into your workflow, follow one of our helpful webinars.
The key features
Comes with a handy app for both maintenance teams and contractors, where they receive their jobs, instructions and can give feedback.
Comes with a handy online back office where you can manage the workload and accept or decline completed jobs.
Planning tools for you to create a planning list for all your maintenance teams and contractors.
Comprehensive-time & quality checks.
Easily create work orders & jobs, accept or decline completed jobs.
Communicate with your team.
Export information at any time.
Assign and dispatch jobs to your maintenance teams
Organising your maintenance teams and contractors becomes a breeze with our Maintenance Software and Maintenance App.
With our preventative Maintenance App, you can easily assign your maintenance teams and contractors specific work orders. You can at any time dispatch these tasks, give additional comments, group jobs and much more.
This productivity powerhouse will simplify and speed up your maintenance management.
Set default teams for certain maintenance job types
Of course, not every recorded maintenance action requires a manager’s specific input before sending through jobs. Default teams can be set for the simpler or more routine tasks, with the manager only being involved for the less routine stuff. This built-in efficiency solution is quick to configure and easy to adjust, as teams grow and their competencies and availabilities change over time.
Assign jobs to independent contractors
The app can be used by contractors too, not just your own maintenance teams. Contractors can take pictures, leave comments and declare jobs complete, leaving you to just review and accept the delivered works. We know this can be ad hoc, that’s why you can simply activate and deactivate their app access for your buildings – they may already be using the app for other building management companies.
Teams can provide feedback and evidence
Teams can provide both text-based and multimedia feedback to the property manager while using their Maintenance Now Web-App. When a job is complete, photographic evidence can be provided showing that the job has indeed been carried out to the required standard. Similarly, should a job be declined for reasons such as lack of access, evidence of this can also be logged, informing the manager as to the reasons for any holdups
Decline or accept completed work orders
Your maintenance teams can also, at any time accept or decline a specific work order. When doing so they can provide feedback as to why they are unable to perform this particular job, take pictures and leave notes. They can postpone a task, but again they will need to give a reason for why the task is postponed.
By doing so, we facilitate a smooth interaction between you the manager and your maintenance teams or contractors.
Export data in any way that you need it
For maintenance teams of all types, the Maintenance Organizer App is an enabling tool. It lets them plan and carries out their work with more focus, allowing them to stay on track and be more efficient. Through the app, maintenance teams are fully informed as to the underlying issue that has been turned into a job. Teams are informed of the level of priority of a job and can see any associated multimedia – ensuring they are fully equipped when they arrive onsite.
Integrate seamlessly into your current workflow
We are more than happy to integrate with any software that you already happen to use. That’s why we created an extended API. The API data can be integrated seamlessly and effortlessly into your back-office. Creating a link between software is never difficult with our extensive and well-thought-out API solution. For more information contact us at email@example.com.
Preventative Maintenance App
Your maintenance teams work like a dream
Our Preventative Maintenance App was created for your maintenance teams and contractors. This handy online web-app is easy to use and a great way to streamline work order distribution. You can activate this app on a case by case basis, and de-activate it as easily.
You can distribute your work-orders to your maintenance teams, job per job. They receive this information by email and on their handy app. In addition, you can also follow up with the progress of these jobs on a case by case basis. By using this app you give them the necessary tools to receive their tasks, along with detailed instructions.
Be sure to have a look below at some of the features this app has on offer.
- Receive grouped or individual work orders
- Decline or accept work orders
- Provide feedback on completed work
- Change execution date
- Works on any device
- Individual logins
- And much more ...
Watch our handy tutorial
Be sure to head on over to our webinars section to watch our handy inspection apps in action.
Explore our Maintenance Organizer
The only Repair & Maintenance Management Software you will ever need
The Maintenance Organizer is the handy back office, where you can access all recorded issues that need to be processed, coming from the different apps to the one handy center. You can filter these and decide on which ones you wish to take action.
The Organizer lets you;
- Consult recorded issues (look at pictures, notes etc…)
- Decide on actions to be taken
- Translate issues into work orders
- Create work orders
- Assign multiple tasks to one issue
- Assign multiple teams to an issue that needs the attention of multiple teams
- Group jobs
- Look at overviews of tasks both completed and in progress
- Decline or accept contractors delivered jobs
- And much more…
Take control of your maintenance today
Stop improvising and work pro-actively. Stop procrastinating and dispatch jobs quickly & efficiently. Quickly and easily provide feedback to your residents, prevent damages, organise efficiency in the performance of tasks, create reports, keep track of works that are in process, planned, completed and more. There are lots of reasons why you should take full control of your maintenance and Chapps makes that possible, find out how!
Chapps is more than happy to integrate with any software that’s why we created an extended API, this data can be integrated into your back-office. Creating a link between software’s should never be difficult, as this is a straightforward concept. For more information on the integration between our Repair Maintenance Software & Inspection App, contact us at firstname.lastname@example.org.
Chapps does indeed customise for large clients, we understand that each property management or other organisation has their own way of working. Therefore, we allow customisation. For more information contact us at email@example.com.
Request a free trial
It's time to digitalise your maintenance work orders, be sure to take advantage of our 14-day free trial.