Dorm Inspection App

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Manage your student housing & room inspections

Perform your dorm & room inspections with our Dorm Inspector App.

We understand that managing student housing inspections and resident halls can be quite challenging, that’s why we created a specific tool for you to be able to handle this demanding job.
Our Dorm inspection App lets you perform move-in and -out inspections, room condition reports and check-ups when needed. We give you the tools to quickly yet accurately deal with room inspections, issue handling, maintenance work orders and residential fines.

The Dorm inspection App is supported by a handy back-office called the Dorm Manager, which allows you to access all of the recorded data at any time, be it maintenance work orders, handling of issues & fines, tenancy bookings, resident issue registration, asset registry, and much more.

So, what are you waiting for?
Discover the Dorm Inspector App today and from now on work Smart, Fast and Accurate.

Schedule a demo

The Dorm Manager

All of our solutions come with an extensive Dorm Manager.

Our student housing solution consists of a handy Dorm Inspector App, and an online cloud-based back-office we call the Dorm Manager.

All you need for organizing and follow up of your inspectors & inspections. Manage your students, set charges and define fines. All your maintenance data is at your fingertips, allowing you to organize and distribute work to your teams. Our tools are specifically designed to make people work together. We help you to set-up roles and define access rights, be it for student staff, housing officers, inspectors, maintenance teams and more.

  • Collects accurate maintenance data & creates work orders
  • Asset registry
  • Residenz Web-App integration possible
  • Easily create, adapt & annotate issues
  • Room inspections / dorm inspections
  • Create tenancy bookings
  • Handy overview of what your inspectors are doing at all times
  • Indicate App restrictions, identify roles
  • And much more….

Room inspections

We understand that you are dealing with a wide range of inspections, from move-ins and –outs to check-ups, health safety and security checks, room condition reports, and much more. These inspections can happen all at the same time or at different sporadic moments throughout the year. We made sure that our tool supports all these demands.

Allocating tenancies

You can either make use of our handy API linking your main software with the Chapps Dorm Manager, or you can easily import and export tenancies into the system. You can also create tenants and their contracts straight onto the Dorm inspection App, the system will help you find suitable accommodation and will identify availabilities based on needs, preferences and price.

Residential life

It’s important to understand that the move-out process entails more than the room inspection itself. It’s about getting the tenant to follow the rules & regulations at hand and making them pay not for only damages but also violations on house rules.

Schedule inspections

The Dorm Inspector lets you easily schedule inspections. You decide how many days in advance an inspector receives an assignment: all this is automated in the back office and is linked to the contact information. That way you don’t waste any time assigning and scheduling inspections.

Organize maintenance

With our handy maintenance tools you can assign work-orders, take pictures, and identify issues. As the person responsible, you can also assign tasks to your maintenance teams or contractors and set the level of urgency based on the data collected during inspection.

Access, roles & rights

We work with access rights and roles; we understand that different people in your organization have different rules. That’s why we created access rights. These access rights allow you to open and close specific features in the app. By doing so, everyone can make use of this handy tool.

Communicate

Our Residenz Web-App is a handy tool for students to use, they receive a login and can do so from anywhere. Quickly register issues or communicate and signal issues. You can communicate through a handy message center, send them documents, announcements.

Integrate

We are more than happy to integrate with any software, that’s why we created an extended API, where data can be integrated into your back-office. Creating a link between softwares should never be difficult as this is a very easy thing to do. For more information contact us at discover@chapps.com.

Single sign-on

All of our Inspection Apps communicate with each other; they seamlessly integrate and send information back and forth, enabling you to easily switch back and forth from any of our inspection Apps. We were able to do this through a handy single sign-on system. By doing so, we created a well-rounded property inspection software where all aspects of your property management is covered.

Residenz App

Keep your residents involved and informed.

Don’t forget your residents, tenants, even landlords. With this extranet, they can signal problems, formulate requests. It all works with an intuitive and easy-to-use interface, helping to select areas, elements, and types of problems. All at the hand of a handy suggestion list which contains frequently happening issues. Furthermore, there is support for commenting, taking pictures and making sketches. They can follow up on issues mentioned, building notifications can consult personal or building documents, and much more…

Of course, this progressive Web-App comes with a supporting Residenz Manager. Here the manager handles all incoming notifications, publishes documents, decides on actions to be taken, and much more. This Web-App can link up directly to our Dorm and Building Inspector and even to our new Maintenance Organizer.

  • Signal problems & issues
  • Student login
  • Messaging center
  • Announcement feature
  • Linked to the Dorm Manager & Dorm Inspector App
  • Create & assign maintenance work orders

Maintenance Organizer (Beta)

All our inspection Apps can be extended with our handy Maintenance Organizer & Maintenance App.

Extend your Dorm Inspector App with our handy Maintenance organizer and take full control of your building maintenance.

All our inspection Apps and their supporting Managers can create jobs and work orders. The Dorm Manager even offers you some maintenance planning tools per building. But this is not always sufficient. That is why all our inspection Apps can be linked to our Maintenance Organizer. This is the place for organizing maintenance, managing different maintenance teams, following up on planning and execution. Here you decide on urgencies and priorities. Furthermore, you can group jobs and launch a tender.

We also provide the maintenance teams or contractors with a progressive Maintenance Web-App. They consult their jobs, receive tasks, directives and send feedback. Everything works seamlessly together through our handy single sign-on system.

The room inspection reports

It gives you a reliable legal base in which to settle costs of issues & damages incurred.

An important aspect of conducting room inspections, RCR’s, student housing inspections whatever you name it, is of course creating inspection reports.

These reports will give you a reliable legal base in which to settle costs of issues & damages incurred.

Chapps offers a range of inspection reports from room condition reports, move-in reports, intermediate reports, move-out reports and monthly check-ups if needed. Feel free to take a look!

FAQ

Does the Dorm Inspector App work offline?

Yes! All of our Apps work offline.

Simply synchronize when an internet connection is available.
Do keep in mind when generating a PDF preview of your report on the App, you will need an internet connection.

Role management/users - How does it all work?

We understand that different staff members will have different tasks & assignments.

That’s why we’ve introduced a role management system that allows you, as a manager, to decide who has access to what functionalities.
Simply indicate on the manager side what features your staff member can have access to. Be it to view or edit residents, hand out fines, perform unit inspections/room condition reports, in/out inspections, generate reports, access to the Chapps Dorm Manager and more….

Additionally, we have created a specific tool for your RA’s, called the Floor Inspector, which can have limited functionalities & accessibility to only a floor or a cluster of units.
This way your staff knows exactly what they’re supposed to do!

Integrating with your software?

Chapps is more than happy to integrate with any software that’s why we created an extended API, this data can be integrated into your back-office. Creating a link between software’s should never be difficult as this is a very easy thing to do for more information contact us at discover@chapps.com.

What kind of inspections?

We make a distinction between;

  1. Move-in
  2. Room condition reports
  3. Move-outs
  4. Check-up reports (health, safety & security checks)
  5. Room inspections
  6. Check-in
  7. Check-out
How do I set-up my campus/account?

We do this for you! It’s part of our initialisation fee. Of course, you can also make use of our handy Building Maker.

We realize that it’s essential that all buildings, units, elements and checklists, need to be recorded accurately, in order for you to collect accurate data.
That’s why we help you set-up all of your buildings.

Give us a shout if you are ready to give our App a try!
We are happy to provide you with a free trial (including implementing & activating one of your buildings).

Does Chapps customize?

Chapps does indeed customize for large clients, we understand that each property management or other organization has its own way of working. Therefore, we allow customization. For more information contact us at discover@chapps.com

Who should be using the Dorm Inspector?
  • Student staff
  • Housing staff
  • Resident advisors (RA’S)
  • Resident Deans (RD’s)
  • Housing directors
  • Maintenance teams
  • Residential housing coordinators
  • Inspectors
  • ACUHO-I members
  • And many more….
Suitable industries
  • Student housing
  • University housing
  • Private student housing
  • Military Housing
  • Section 8 housing
  • Senior living
  • Assisted living communities
  • Gated communities
Importing & exporting information?

One way of linking your App data to your management software, next to using the API, is by importing & exporting your data in bulk. These in- and -out exports are done through our back-end Manager.

Data that can be exported are;

  1. Contracts & tenancy files. (Which can be imported using a pre-defined Excel format.)
  2. Residential fines. (These can be exported and settled all at once, so they’re ready for further processing in your management software.)
  3. Maintenance Data (work orders, tasks to be performed etc…)

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