Student housing management

Take control of your room inspections today, and stop using pen and paper.

Smart | Fast | Accurate

Student housing inspection software made just for you!

Discover our solutions for your private student housing management

As a student housing provider, we know you are faced with a wide range of challenges. Student housing can be chaotic and is a challenging job, as most of the move-in and -out room inspections happen at the same time. It can be a challenge to keep track of all these inspections. That’s why we created specific tools for you to be able to handle this demanding job.

You need to make sure the inspections are organized, students cooperate, the maintenance guys and facility management department know what to do, and most importantly to secure an easy turnover. Don’t get lost in paper trails, post-it notes, spreadsheet chaos, email conversations, chasing maintenance guys, it is not practical. You are coping with students, be prepared for that.

We supply you with the necessary management tools which allow you to handle your tenancy bookings, schedule your inspections, charge students for damages incurred and most of all you control your inspectors & inspections.

If all this sounds like music to your ears, then you have come to the right place.

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Who are you?

We created a wholesome solution that takes into account the specific challenges student housing providers have to deal with on a daily basis. All whilst understanding the role your students play in this important process. Have a look and see what approach suits you best!

Property Manager

We recommend using our Dorm Inspection App. This tool is specifically created for your room inspections, room condition reports and move-in and out inspections.


  • Move-in and out inspections
  • Room condition reports
  • Identify maintenance issues
  • Direct communication with students
  • Handle residential fines
  • Directly send room inspection reports from the app
  • Data Management in our online back office
  • Works offline on Android & iOS on Smartphones and Tablets

Resident Portal

Make sure you are in direct contact with your students. Be in control and give your students the tools to quickly signal repairs & communicate through our message centre.

  • Room inspection for students (Student login)
  • Your student can signal problems & issues in their unit or building
  • Provide feedback with comments and pictures
  • Send out announcements
  • Attach any type of document to their account be in room condition reports (RCR's), room inspection reports, billing information any document you wish can be shared
  • Messaging center
  • White labeling option
  • Available in over 5 languages
  • Works online on any device
  • Linked to the Dorm, Maintenance and Building Inspector
Click here

Building Manager

Our Building Inspection App is the perfect tool for any facility manager out there that wants to take complete control of their building management. See below for some of the important features.

  • Health, Fire and safety inspections
  • Building check-up inspections
  • System check-ups
  • Work order creation
  • Works with roles & access rights
  • Data Management in our online back office
  • Works offline on Android & iOS on Smartphones and Tablets
Click here

Let's discover our room inspection app

The ultimate student housing inspection software for your smartphone or tablet

Perform room inspections

We understand that you are dealing with a wide range of inspections, from move-ins and –outs to check-ups, health safety and security checks, room condition reports, and much more. These inspections can happen all at the same time or at different sporadic moments throughout the year. We made sure that our tool supports all these demands.

Quickly and easily identify issues, take pictures and notes

Through our handy room inspection app, you can on the spot add or take pictures, make notes on the issue at handy. We even go as far as letting you identify the type of issue, who is responsible and who will need to receive the maintenance issue.

 

Perform inspections on common areas

Our app is certainly not limited to performing inspections for move-in and out, we understand the importance of your buildings and common areas that’s why you can easily perform inspections on your common areas and buildings.

Easily set-up your account with your buildings and checklists

We created a professional yet easy to use building maker that can be set-up by yourself. Simply start creating a building, identify the areas and outline of your buildings, elements checkpoints and so forth. Once you have done so, simply duplicate floors and. It’s as easy as one two three.

Embrace the Resident Portal

Our Residenz Web-App is a handy tool for students to use, they receive a login and can access their portal from any device.

This is a great tool for any manager to know what’s happening inside the student’s rooms and facilitates communication between residents and the housing department. The student can quickly register or communicate issues. They can do so through a handy message centre, send them documents, announcements and much more.

They can even perform their own inspections.

Discover this great tenant reporting portal today!

Building Inspection App

Work together with your building management department.

We give them the tools to pick up where you have left off. By using the Building Inspector and our Maintenance Organizer, they can see all of the maintenance issues you identified and create actions to fix these. causing a seamless workflow between your departments.

The Building Inspector allows for a wide range of facility management operations to be streamlined if interested click here to find out more.

 

Organise your maintenance with our handy Maintenance Now App

Extend your Dorm Inspector App with our handy Maintenance organizer and Maintenance Now App and take full control of your building maintenance.

All our inspection tools can create jobs and work orders. The Building Manager even offers you some maintenance planning tools per building. But sometimes this is not always enough.

That is why all our inspection apps can be linked to our Maintenance Organizer. Where you receive the tools to allocate maintenance, managing your maintenance teams or contractors, following up on planning and execution. You decide on urgencies and priorities you can even group jobs and launch a tender.

The maintenance teams or contractors on their turn can make use of our handy Maintenance Now App this handy web-app can be used on any device. Here they can consult their jobs, work orders, receive tasks, directives and send feedback. Everything works seamlessly together through our handy single sign-on system.

The Dorm Manager

All of our solutions come with an extensive Dorm Manager.

Our student housing solution consists of a handy Dorm Inspector App, and an online cloud-based back-office we call the Dorm Manager.

All you need for organising and follow up of your inspectors & inspections. Manage your students, set charges and define fines. All your maintenance data is at your fingertips, allowing you to organise and distribute work to your teams. Our tools are specifically designed to make people work together. We help you to set-up roles and define access rights, be it for student staff, housing officers, inspectors, maintenance teams and more.

  • Collects accurate maintenance data & creates work orders
  • Asset registry
  • Residenz Web-App integration possible
  • Easily create, adapt & annotate issues
  • Room inspections / dorm inspections
  • Create tenancy bookings
  • Handy overview of what your inspectors are doing at all times
  • Indicate app restrictions, identify roles

FAQ

Does the App work offline?

Yes! All of our apps work offline (even for previewing your reports). Simply synchronise when an internet connection is available.

Does the app work on both Smartphones & Tablets?

Yes! The app works on most Android and iOS Smartphones & Tablets.

What kind of inspections can be performed?

The Dorm Inspection App allows you to perform;

  • Move-in and out inspections
  • Intermediate or check-up inspections
  • Health, fire and safety inspections
  • Inspections on common areas
  • Bulk inspections and singular inspections

 

What kind of reports can be created?

The Dorm Inspection App

  • Move-in reports
  • Check-up reports
  • Move-out reports
  • Room condition reports

All our reports are generated as Encrypted PDF reports, they can be sent straight to the user or your online back office to be sent out on a later date.

How do I set-up my account?

It’s easy, you can do this yourself or let us help you.

We do this for you! It’s part of our initialisation fee. Of course, you can also make use of our handy Building Maker.

We realise that it’s essential that all buildings, units, elements and checklists, need to be recorded accurately, in order for you to collect accurate data.
That’s why we help you set-up all of your buildings.

Give us a shout if you are ready to give our app a try!
We are happy to provide you with a free trial (including implementing & activating one of your buildings).

Please see the link attached or go to our “Getting Started” page for more information.

Customising

We do indeed customise to some extent, especially if you are a large organisation we are more then happy to see what we can do.

Please see the link attached or go to our “Customisation” page for more information.

Linking

We support linking with your software through a fully described API, for more information on this, please click this link or go to our “Linking” page for more information.

Importing & Exporting

One way of linking your app data to your management software, next to using the API, is by importing & exporting your data in bulk. These in- and -out exports are done through our back-end Manager.

Data that can be exported are;

  1. Contracts & tenancy files. (Which can be imported using a pre-defined Excel format.)
  2. Residential fines. (These can be exported and settled all at once, so they’re ready for further processing in your management software.)
  3. Maintenance Data (work orders, tasks to be performed etc…)

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