University Campus Housing Management
Throw away those spreadsheets and organize your room inspections on campus
Smart | Fast | Accurate
Student housing software just for you!
Discover our solutions for you room inspections and university campus housing management
As a university campus housing manager or housing director, we know you are faced with a wide range of challenges. Student housing can be chaotic and is a challenging job, as most of the move-in and -out room inspections happen at the same time. It can be a challenge to keep track of all these inspections. That’s why we have created specific tools for you to be able to handle this demanding job.
You need to make sure the inspections are organized, students cooperate, the maintenance guys and facility management department know what to do, and most importantly to secure an easy turnover. Don’t get lost in paper trails, post-it notes, spreadsheet chaos, email conversations and chasing maintenance guys, it is not practical. You are coping with students, be prepared for that.
We supply you with the necessary management tools to allow you to handle your tenancy bookings, schedule your inspections, charge students for damages incurred and most of all manage your inspectors & inspections.
If all this sounds like music to your ears, then you have come to the right place.
Who are you?
We created a wholesome process that incorporates your student housing and facility management departments, all whilst understanding the role students play in this important process. Have a look and see what approach suits you best!
Housing Department
We recommend using our Dorm Inspector App.
This tool is specifically created for your room inspections, room condition reports and move-in and out inspections.
- Move-in and out inspections
- Room condition reports
- Identify maintenance issues
- Direct communication with students
- Handle residential fines
- Directly send room inspection reports from the app
- Data management in our online back office
- Works offline on Android & iOS on Smartphones and Tablets
Resident Life Department
Make sure you are in direct contact with your students. Be in control and give your students the tools to quickly signal repairs & communicate through our message centre.
- Room inspection for students (Student login)
- Your student can signal problems & issues in their unit or building
- Provide feedback with comments and pictures
- Send out announcements
- Attach any type of document to their account, be it room condition reports (RCR's), room inspection reports or billing information. Any document you wish can be shared
- Messaging center
- White labeling option
- Available in over 5 languages
- Works online on any device
- Linked to the Dorm, Maintenance and Building Inspector
Educational Facility Department
Our Building Inspector App is the perfect tool for any facility manager out there that wants to take complete control of their building management. See below for some of the important features.
- Health, fire and safety inspections
- Building check-up inspections
- System check-ups
- Work order creation
- Works with roles & access rights
- Data management in our online back office
- Works offline on Android & iOS on Smartphones and Tablets
Watch a tutorial
Be sure to head on over to our webinars section to watch our handy student housing software in action.
The Dorm Manager
All of our solutions come with an extensive Dorm Manager
Our student housing software consists of a handy Dorm Inspector App and an online, cloud-based back-office we call the Dorm Manager.
All that you need for the organization and follow up of your inspectors & inspections. Manage your students, set charges and define fines. All your maintenance data is at your fingertips, allowing you to organize and distribute work to your teams. Our tools are specifically designed to make people work together. We help you to set-up roles and define access rights, be it for student staff, housing officers, inspectors, maintenance teams and more.
- Collects accurate maintenance data & create work orders
- Asset registry
- Residenz Web-App integration possible
- Easily create, adapt & annotate issues
- Room inspections / dorm inspections
- Create tenancy bookings
- Handy overview of what your inspectors are doing at all times
- Indicate app restrictions, identify roles
- And much more….
FAQ
Yes! All of our apps work offline (even for previewing your reports). Simply synchronize when an internet connection is available.
Yes! The app works on most Android and iOS Smartphones & Tablets.
The Dorm Inspector App allows you to perform;
- Move-in and out inspections
- Intermediate or check-up inspections
- Health, fire and safety inspections
- Inspections on common areas
- Bulk inspections and singular inspections
The Dorm Inspector App
- Move-in reports
- Check-up reports
- Move-out reports
- Room condition reports
All our reports are generated as Encrypted PDF reports and can be sent straight to the user or your online back office to be sent out on a later date.
It’s easy, you can do this yourself or let us help you.
We do this for you! It’s part of our initialization fee. Of course, you can also make use of our handy Building Maker.
We realize that it’s essential that all buildings, units, elements and checklists are recorded accurately, in order for you to collect accurate data.
That’s why we help you set-up all of your buildings.
Give us a shout if you are ready to give our app a try!
We are happy to provide you with a free trial (including implementing & activating one of your buildings).
Please see the link attached or go to our “Getting Started” page for more information.
We do indeed customize to some extent, especially if you are a large organization we are more then happy to see what we can do.
Please see the link attached or go to our “Customization” page for more information.
We support linking with your software through a fully described API, for more information on this, please click this link or go to our “Linking” page for more information.
One way of linking your app data to your management software, other than using the API, is by importing & exporting your data in bulk. These in- and -out exports are done through our back-end Manager.
Data that can be exported are;
- Contracts & tenancy files. (Which can be imported using a pre-defined Excel format.)
- Residential fines. (These can be exported and settled all at once, so they’re ready for further processing in your management software.)
- Maintenance Data (work orders, tasks to be performed etc…)
Request a free trial
It's time to digitalize your student housing management, be sure to take advantage of our 14-day free trial.