Educational Facility Management

Take control of your buildings on campus!

Smart | Fast | Accurate

Facility management software made just for you!

Discover our unique property inspection apps, tailored to the educational facility management industry

As an educational facility manager, we know that managing your facilities can be a daunting task. You are responsible for the safety of the many students on campus. You are also responsible that your students can make full use of the many amenities your campus has to offer. At Chapps, we understand the need to be in full control of your building management.

That’s why we created tools specifically for this purpose.

Presenting our building inspection software, a well-rounded building inspection tool that lets you perform a wide range of inspections such as; health, fire and safety inspections and check-up and system inspections. With our handy Maintenance Organizer working alongside, we make sure you are in full control.

We help your departments work together with our handy Dorm Inspector App for move-in and out inspections and our Resident Portal for student issue-reporting. We make sure that you receive the information you need in real-time. By doing so, we ensure smooth cooperation between the different departments.

Be sure to explore this page for more information.

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Who?

We created a wholesome process that incorporates your facility management, housing department and students. Have a look and see what approach suits you best!

Educational Facility Manager

Our Building Inspector App is the perfect tool for any educational facility manager out there that wants to take complete control of their building management. See below for some of the important features.

  • Building check-up inspections
  • Health, fire and safety inspections
  • System check-ups
  • Identify maintenance issues, create work orders and distribute these
  • Take pictures, sketches and videos (date stamped)
  • Works with roles & access rights
  • Meter readings
  • Data management in our online back office
Mind map

Housing Department

Introducing our Dorm Inspector App, a great tool for managing the student housing process. By having your housing department make use of this tool, you are streamlining operations and communications at all levels.

  • Move-in and out inspections
  • Room condition reports
  • Identify maintenance issues
  • Direct communication with students
  • Handle residential fines
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Maintenance Team

Your maintenance work orders can be processed with our Maintenance Organizer. This great platform includes tools for both the maintenance workers and also for the facility manager, allowing for the organisation and the follow-up of maintenance.

  • Receive work orders
  • Accept or decline jobs
  • Provide feedback with comments and pictures
  • Leave comments
  • Available in over 5 languages

Let's discover the features and tools

The ultimate property inspection software

Perform different types of building inspections

The Building Inspector lets you perform thorough and detailed building inspections for a variety of purposes and reasons. Conducting regular building inspections is essential for good building management. Our building inspection app helps you to set up regular check-ups, be it for daily, weekly, even monthly use. This comes in handy when you are looking for maintenance or repair issues.

Please see the list below for types of inspections you can perform;

  • Audit inspections
  • Health, safety and security inspections
  • Walkthrough inspections
  • Annual reporting
  • State of the building inspections
  • Create your own inspections

 

Easily set-up your account with your buildings and checklists

We created a professional yet easy to use tool that can be set-up by you, yourself, regardless of the size of your portfolio. You can do so on the app itself or on the Building Manager, our online back-office.

Simply start creating a building, identify the areas and outline of your buildings, element checkpoints and so forth. Once you have done so, simply duplicate floors. It’s as easy as one two three.

Create work orders and maintenance jobs

You add a work order or maintenance job to an issue you noted on the app at any time.

You can identify what needs to be done, when and indicate the urgency. You can if you wish even identify a person or team responsible to perform the job, leave notes and much more.

Schedule and receive inspections tasks

Easily access your inspections via the Inspection Tile. We made sure you are given the necessary tools to not only receive inspection jobs but schedule them for yourself and for team members. That way you can assess workload and streamline this process.

You can do so on our handy Building Manager or even straight onto the app if you wish.

Student housing inspections

A great advantage of using Chapps is the ability to have different departments working together yet separately.

We understand that room inspections occur most often through the housing department. They send through any maintenance that needs to occur, along with any additional information. That’s where the Dorm Inspector App comes into play.

With this handy tool, they can perform their move-in/out inspections, check-up inspections, room condition reports and evaluate common areas. Any maintenance information or security issues will then automatically be relayed back to you.

Find out more about the Dorm Inspector App by clicking here.

Organize your maintenance with our handy Maintenance Now App

Extend your Building Inspector App with our handy Maintenance Organizer and Maintenance Now App and take full control of your building maintenance.

All of our inspection tools can create jobs and work orders. The Building Manager even offers you some maintenance planning tools per building. However, sometimes this is not always enough.

That is why all of our inspection apps can be linked to our Maintenance Organizer, where you receive the tools to allocate maintenance, manage your maintenance teams or contractors and follow up on planning and execution. You decide on urgencies and priorities. You can even group jobs and launch a tender.

The maintenance teams or contractors can make use of our handy Maintenance Now App. This handy web-app can be used on any device. Here, they can consult their jobs and work orders, receive tasks and directives and send feedback. Everything works seamlessly together through our handy single sign-on system.

Embrace the Residenz Portal

Our Residenz Web-App is a handy tool for students to use. They receive a login and can access their portal from any device.

This is a great tool for any manager to ensure the students rooms are kept in good condition and it facilitates communication between residents and the educational facility manager. The student can quickly register or communicate issues. You can interact through a handy message centre, send documents or announcements and much more.

Discover this great tenant reporting portal today!

The Building Manager

All of our solutions come with a handy yet extensive Chapps Building Manager.

Thanks to our complimentary Building Manager, your online back-office, we help you to not only collect reliable and practical data, but we also make sure you can use this important data in a structured & systematic way. On this handy online back-office, you can create work orders, plan maintenance jobs, follow-up on tasks and much more. Our structured approach allows you to quickly generate the necessary block/building inspection reports, be it on reliability, state of the building, annual meeting reports, compliance reports and more.

By using the building inspection app, you work in a structured & documented way. We understand that all the data you collect is of extreme importance. That’s why we give you the tools to be in charge of your portfolio.

  • Handle issues or checkpoints
  • Organize maintenance / create work orders
  • Set-up users & roles that fit your organizational structure
  • Plan & follow-up of inspections and inspectors
  • Reliability & probability controls based on GPS data
  • Prepare annual reports
  • Quality & efficiency controls to maintain your standards
  • API access to integrate with your existing software

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FAQ

Does the App work offline?

Yes! All of our apps work offline (even for previewing your reports). Simply synchronize when an internet connection is available.

Does the app work on both Smartphones & Tablets?

Yes! The app works on most Android and iOS Smartphones & Tablets.

What kind of inspections can be performed?

The Building Inspector allows you to perform a large range of inspections such as;

  • System inspection
  • Meter readings
  • Audit inspections
  • Health, fire and safety inspections
  • Routine inspections
  • Annual building inspections
  • Maintenance inspections
  •  And last but not least, you can create your own checklist, therefore, you can perform any type of inspection you wish

Each of these inspections can be performed in as much detail as you wish, you can opt for a full review of all maintenance needs, simply visit a building and register issues when needed.

The Dorm Inspector allows you to perform;

  • Move-in and out inspections
  • Intermediate or check-up inspections
  • Health, fire and safety inspections
  • Inspections on common areas
  • Bulk inspections and singular inspections

 

How do I set-up my account?

It’s easy, you can do this yourself or let us help you.

We do this for you! It’s part of our initialization fee. Of course, you can also make use of our handy Building Maker.

We realize that it’s essential that all buildings, units, elements and checklists are recorded accurately, in order for you to collect accurate data.
That’s why we help you set-up all of your buildings.

Give us a shout if you are ready to give our app a try!
We are happy to provide you with a free trial (including implementing & activating one of your buildings).

Please see the link attached or go to our “Getting Started” page for more information.

Customizing

We do indeed customize to some extent, especially if you are a large organization we are more then happy to see what we can do.

Please see the link attached or go to our “Customization” page for more information.

Linking

We support linking with your software through a fully described API, for more information on this, please click this link or go to our “Linking” page for more information.

Importing & Exporting

One way of linking your app data to your management software, other than using the API, is by importing & exporting your data in bulk. These in- and -out exports are done through our back-end Manager.

Dorm data that can be exported;

  1. Contracts & tenancy files. (Which can be imported using a pre-defined Excel format.)
  2. Residential fines. (These can be exported and settled all at once, so they’re ready for further processing in your management software.)
  3. Maintenance data (work orders, tasks to be performed etc…)

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