Inventory Clerks & Independent Inventory Providers

Stop using pen & paper!

Smart | Fast | Accurate

Manage your inventory inspections

Discover our unique inspection apps made for inventory clerks & independent inventory providers.

Are you still using pen & paper or working with an oversimplified app that doesn’t allow for much detailing? It’s time for a change! Digitalize your inventory inspections today with a professional tool.

We make sure the reports you deliver are accurate and fair. We know that performing inspections can be a tricky job. You need to make sure you are taking detailed notes of the state of the property, all whilst keeping in mind time restrictions.

You need to make sure that your move-in and out inspections are not only accurate but fair. You want to report the state of the property and make sure that everything is recorded in detail, so that your inventory reports are accurate, and not to waste too much time post-processing these reports.

That’s why we created a professional yet easy to use tool that helps you create professional inventory inspection reports. Presenting our Rental Inspector App, this app allows you to create a wide range of inspections, be it inventory check-in and -outs, inventory checks, renovation checks, student inventory inspections or routine inspections, you name it we have it. This app works for residential, student, industrial and commercial properties. Our smart user interface and interactive features guarantee a quick, yet accurate recording.

In addition, we supply you with the necessary management tools, which allow you to easily access data, post-process reports, schedule your inspections and control your inspectors & inspections.

If all this sounds like music to your ears, then you have come to the right place.

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What would you like to do?

Lite

We invite you to discover our inventory inspection Lite solution. This is your start-up, test version. Download and start right away. Make sure to use the many features the Rental Inspection App has to offer. If you want to generate an inventory inspection report, you will have to make an in-app purchase.

  • Works offline
  • On Android & iOS tablets
  • Inventory inspections, inventory check-in and out, check-up inspections, renovation inspections, student inventories and many more
  • Pre-filled with practical inspection checklists & detail list
  • Productivity tools preventing repetitive work (basing an inspection on the a previous inspection)
  • Easily take pictures and videos of issues
  • Charge tenants for damages incurred
  • Work in as much detail as you wish

Pro

The Pro version is built for the inventory clerk or independent inventory provider. It offers you all the necessary features for performing your inventory inspections and comes with the indispensable Chapps Rental Manager for the post-processing of reports.

  • All features of the lite +
  • Multiple users (max 3.)
  • Access to the Rental Manager
  • Personalisation of inventory inspection checklists & reports
  • Organise inspectors & inspections
  • Additional reporting formats
  • Reports can be made in different languages
  • Handy online back office, where you can process all your data & post process inventory reports

Premium

Our Premium version is built for the larger, independent inventory providers for when you have to perform a lot of inventory inspections. When you are in charge of a larger team and need to handle specific situations, processes, and want to guarantee top quality service.

  • All features of the Pro +
  • Unlimited number of users
  • Personalisation of inventory checklists & reports
  • Extended Rental Manager
  • Supports calculation with cost & charge tables
  • Grouping objects in residences/sites
  • Organising maintenance and turnovers
  • Hotline support

Let's discover our inventory inspection app

Our rental inspection app works offline on both iOS and Android tablets

Create your own or use our pre-defined checklists

Our handy inspection app allows you to create your own inspection checklists at any time. You can either choose from one of our 15 pre-defined checklists and adapt them as you go, saving you a lot of precious time. Or you can on the app or back-office start adding areas and elements as you go. It’s as easy as one-two-three.

Schedule your inspections and inspectors

Scheduling your inspections is a must-have for any inspection tool, enabling you to efficiently run the inspection process and allocate times and inspectors to those specific inspections. This happens on the back office.

Of course, you can if you want also create an inspection on the go straight onto your app.

Go in as much details or as little detail as you want

We understand that each property manager, surveyor or letting agent has their own way of working, some of you like to go in a lot of detail indicating the color of the door, the make of the door even the materials. Of course you do not have to do this, you can also simply leave the element as is and simply indicate the condition of this element.

Take pictures and create work orders

On our app you can take pictures at any time, simply click on the camera function to take pictures, leave comments or make sketches on them.

We even created a Dictaphone function for you to use if this is necessary.

This handy feature allows you to immediately identify a couple of things including, the person responsible, the action that needs to be taken, including work order creation and cost associated with this.

Base your inspections upon previous inspections (eliminating double work and making you work more efficiently)

One of our main productivity tools is the use of basing your inspections upon a previous inspection. This means when performing the initial inspection, you can base all of the consecutive inspections on this one. Meaning the next time you perform an inspection, you simply need to look for inconsistencies, which will half your inspection time.

Sign on the spot

We allow for on the spot signing. This means both tenants, landlord and inspector can sign on the spot. We have a very handy preview of the report you can show to all parties involved before they sign and then have them sign on the app itself.

This can come in handy when your tenants are there with you during the inspection.

Of course, if they are not they can always sign at a later date.

Your Rental Manager

Discover this handy online back office

All of our inspection apps come with a handy online cloud-based back-office, this is your one and only management tool where you can manage your rental inspections and all of the data recorded therein. The Rental Manager lets you keep track of all of your inspectors & inspections and of course organise work-orders and much more.

The Rental Manager is needed if you want to do some post-processing. For instance: regenerate an inventory inspection report, handle remarks or create an addendum. It’s also a practical tool for creating, distributing and the follow-up of inspections & inspectors. You can also consult inspection documents and data. Thanks to our extended API, this data can be integrated into your back-office. With the Rental Manager, you can fully customise the Rental Inspection App. It’s about more than your corporate style: it’s about texts, clauses, creating specific inspection checklists, editing detailing lists, contractor lists, pricing tables and much more.

  • Plan & follow-up of inspectors and inspections
  • Customise & edit inspection / inventory checklists
  • Personalise reports
  • Post-process inspection reports
  • Collect accurate maintenance data
  • Assign work orders
  • Manage properties

Check out our handy inventory reports

Chapps understands that producing reports is the number one purpose of conducting inspections.

That’s why our Rental Inspector App not only facilitates a wide range of inspection types;
we also provide you with the necessary tools to create the necessary reports you need.

That way you can deal with all the aspects of your letting management.

FAQ

DOES THE APP WORK OFFLINE?

Yes! All of our apps work offline (even for previewing your reports).

Simply synchronise when an internet connection is available. Do keep in mind when generating a PDF preview of your report on the app, you will need an internet connection.

WHAT KIND OF INSPECTIONS CAN BE PERFORMED?

We understand that check-in and check-out inventories are not the same. Nor are intermediate, check-ups, or renovation inspections. That’s why we allow you to choose from a wide range of inspection types.

We make a distinction between:

  1. Move-in
  2. Check-up
  3. Renovation
  4. Pre-move-out
  5. Move-out
  6. Initialisation
  7. Valuation
  8. And more…
WHAT DO REPORTS LOOK LIKE?

We’ve put a lot of time and effort in making reports not only visually appealing but also, and maybe even more importantly, useful. That’s why we offer different types of reports, depending on the type of inspection you have performed and the options you selected when finishing up the report.

We made sure you generate a report that looks professional. All our reports automatically position the pictures with the accompanying issues, this way you receive a comprehensive and thorough report.

Once the inspection is completed and you wish to generate your reports, we provide you with the option to either automatically mail the report to the tenant/landlord, or you can send the report to your manager to post-process reports at a later stage.

But don’t just take our word for it, have a look at one of our example reports available on our product page.

WHAT DEVICE DO I NEED TO USE THE APP (MIN. REQUIREMENTS)?

The Rental Inspector App works on both Apple (iOS) iPads as well as Android tablets. Because we believe it is important that your inspections run smoothly, we recommend investing in a powerful device, as this will be your daily tool for performing inspections.

As a reference, the following minimum technical specifications are best taking into consideration;

  • 2GB of RAM/working memory (the more, the better);
  • 32GB of storage capacity (pictures tend to take up a lot of space);
  • 8MP (Megapixel) camera;
  • Introduced max. 4 years ago

We have often received questions from our customers on what devices we recommend.
Unfortunately, due to the wide variety of devices, it’s practically impossible to create an exhaustive list of all devices that work or do not work for our app. We, however, get positive feedback on the following devices (we have no affiliation with any of these brands);

  • Apple iPad Mini 4 (9.7”)
  • Apple iPad (7.9”)
  • Samsung Galaxy Tab S2
  • Samsung Galaxy Tab S3

Any recent premium brand’s devices should do the trick as long as it meets the previously mentioned specifications.

HOW DO I DOWNLOAD & INSTALL THE APP?

Downloading & installing the app is as easy as one-two-three. Simply download the app on either the Apple App Store (for iPhones and iPads) or Google Play Store (for Android devices).

Simply navigate to the Store on your device and search for “Chapps” or visit one of the following links from your mobile device;

In the App store click “Get” or “Install”, follow the prompts and the app will start downloading & installing. More help on installing apps on your iPad is available at https://support.apple.com/en-us/HT204266.

When the installation is completed the app icon will show up on the home screen of your tablet. Make sure to swipe left and right as it might have been put in between one of your existing apps.

When opening the App for the first time it’ll ask you to login (or create an account if you have not created one). Feel free to contact us at any time if you encounter an issue or can’t get the app up and running, we’re glad to help!

Online support: help@chapps.com

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