Private Student Housing
Stop using pen & paper and take control of your room inspections today!
Private student housing software just for you!
Discover our solutions for your private student housing management
As a student housing provider, we know you are faced with a wide range of challenges. Student housing can be chaotic and is a challenging job, as most of the move-in and -out room inspections happen at the same time. It can be a challenge to keep track of all these inspections. That’s why we created specific tools for you to be able to handle this demanding job.
You need to make sure the inspections are organised, students cooperate, the maintenance guys and facility management department know what to do, and most importantly to secure an easy turnover. Don’t get lost in paper trails, post-it notes, spreadsheet chaos, email conversations and chasing maintenance guys, it is not practical. You are coping with students, be prepared for that.
We supply you with the necessary management tools which allow you to handle your tenancy bookings, schedule your inspections, charge students for damages incurred and most of all you control your inspectors & inspections.
If all this sounds like music to your ears, then you have come to the right place.
Who are you?
We created a wholesome solution that takes into account the specific challenges student housing providers have to deal with on a daily basis, all whilst understanding the role your students play in this important process. Have a look and see what approach suits you best!
Let's discover our Room Inspection App
The ultimate private student housing software for your smartphone or tablet
Perform room inspections
We understand that you are dealing with a wide range of inspections, from move-ins and –outs to check-ups, health, safety and security checks, room condition reports and much more. These inspections can happen all at the same time or at different sporadic moments throughout the year. We made sure that our tool supports all these demands.
Quickly and easily identify issues, take pictures and notes
Through our handy Room Inspection App, you can add or take pictures on the spot and make notes on the issue at hand. We even go as far as letting you identify the type of issue, who is responsible and who will need to receive the maintenance issue.
Perform inspections on common areas
Our app is certainly not limited to performing inspections for move-in and outs. We understand the importance of your buildings and common areas, that’s why you can easily perform inspections on your common areas and buildings.
Easily set-up your account with your buildings and checklists
We created a professional yet easy to use Building Maker that can be set-up by you, yourself. Simply start creating a building, identify the areas and outline of your buildings, element checkpoints and so forth. Once you have done so, simply duplicate floors and. It’s as easy as one two three.
Embrace the Resident Portal
Our Residenz Web-App is a handy tool for students to use. They receive a login and can access their portal from any device.
This is a great tool for any manager to ensure that the student’s rooms are kept in good condition and it facilitates communication between residents and the housing department. The students can quickly register or communicate issues. They can do so through a handy message centre, send them documents or announcements and much more.
They can even perform their own inspections.
Discover this great tenant reporting portal today!
Building Inspection App
Work together with your facility management department.
We give them the tools to pick up where you have left off. By using the Building Inspector and our Maintenance Organizer, they can see all of the maintenance issues you identified and create actions to fix these, causing a seamless workflow between your departments.
The Building Inspector allows for a wide range of facility management operations to be streamlined. If interested click here to find out more.
Organise your maintenance with our handy Maintenance Now App
Extend your private student housing software with our handy Maintenance Organizer and Maintenance Now App and take full control of your building maintenance.
All of our inspection tools can create jobs and work orders. The Building Manager even offers you some maintenance planning tools per building. However, sometimes this is not always enough.
That is why all our inspection apps can be linked to our Maintenance Organizer, where you receive the tools to allocate maintenance, manage your maintenance teams or contractors and follow up on planning and execution. You decide on urgencies and priorities. You can even group jobs and launch a tender.
The maintenance teams or contractors can equally make use of our handy Maintenance Now App. This handy web-app can be used on any device. Here they can consult their jobs and work orders, receive tasks and directives and send feedback. Everything works seamlessly together through our handy single sign-on system.
Watch our tutorials
Be sure to head on over to our webinars section to watch our private student housing software in action.
The Dorm Manager
All of our solutions come with an extensive Dorm Manager
Our private student housing software consists of a handy Dorm Inspector App, and an online, cloud-based back-office we call the Dorm Manager.
All you need for the organisation and follow up of your inspectors & inspections. Manage your students, set charges and define fines. All your maintenance data is at your fingertips, allowing you to organise and distribute work to your teams. Our tools are specifically designed to make people work together. We help you to set-up roles and define access rights, be it for student staff, housing officers, inspectors, maintenance teams and more.
- Collect accurate maintenance data & create work orders
- Asset registry
- Residenz Web-App integration possible
- Easily create, adapt & annotate issues
- Room inspections / dorm inspections
- Create tenancy bookings
- Handy overview of what your inspectors are doing at all times
- Indicate app restrictions and identify roles
Yes! All of our apps work offline (even for previewing your reports). Simply synchronise when an internet connection is available.
Yes! The app works on most Android and iOS Smartphones & Tablets.
The Dorm Inspector App allows you to perform;
- Move-in and out inspections
- Intermediate or check-up inspections
- Health, fire and safety inspections
- Inspections on common areas
- Bulk inspections and singular inspections
The Dorm Inspector App
- Move-in reports
- Check-up reports
- Move-out reports
- Room condition reports
All our reports are generated as Encrypted PDF reports and can be sent straight to the user or your online back office to be sent out on a later date.
It’s easy, you can do this yourself or let us help you.
We do this for you! It’s part of our initialisation fee. Of course, you can also make use of our handy Building Maker.
We realise that it’s essential that all buildings, units, elements and checklists are recorded accurately, in order for you to collect accurate data.
That’s why we help you set-up all of your buildings.
Give us a shout if you are ready to give our app a try!
We are happy to provide you with a free trial (including implementing & activating one of your buildings).
Please see the link attached or go to our “Getting Started” page for more information.
We do indeed customise to some extent, especially if you are a large organisation. We are more than happy to see what we can do.
Please see the link attached or go to our “Customisation” page for more information.
We support linking with your software through a fully described API, for more information on this, please click this link or go to our “Linking” page for more information.
One way of linking your app data to your management software, other than using the API, is by importing & exporting your data in bulk. These in- and -out exports are done through our back-end Manager.
Data that can be exported is;
- Contracts & tenancy files. (Which can be imported using a pre-defined Excel format.)
- Residential fines. (These can be exported and settled all at once, so they’re ready for further processing in your management software.)
- Maintenance Data (work orders, tasks to be performed etc…)
Request a free trial
It's time to digitalise your student housing management, be sure to take advantage of our 14-day free trial.